While the robots work, I focus on more meaningful things

혜린이모드 2025년 06월 13일

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I used to hate writing reports that took me three hours every Monday, copying and pasting data from multiple systems, calculating, charting... It was a mechanical, repetitive task that I couldn't afford to miss.

Then one of my coworkers said, "Hey, if we automate this, it'll take five minutes." At first I was like, "Is that even possible?" But then I tried it and it was revolutionary.

The key was to make a clear distinction between what a human needs to do and what a machine can do.

Prompt.

복사

# Business automation adoption expert

Current situation:

- Repetitive tasks: [tasks that are repeated daily/weekly].

- Time spent: [time spent on each task].

- Error frequency: [points where people are prone to make mistakes].

- Skill level: [current team's ability to utilize automation tools].

Step-by-step automation strategy:

▣ Step 1: Set automation priorities

- Identify tasks that are repetitive/regular/time-consuming

- Start with tasks that have the biggest ROI impact

- Analyze the extent to which [our core tasks] can be automated

Step 2: Select and implement tools

- Easy automation using no-code/low-code platforms

- Start with familiar tools such as Excel Macro/Power Automate

- Automatically move data between systems through API integration

▣ Step 3: Gradual diffusion and sophistication

- Spread automation culture within the team based on success stories

- Step-by-step automation of complex workflows

- Build in error handling and exception handling

Include out-of-the-box automation guides and ways to measure effectiveness.

After six months of phased automation, we saw incredible productivity gains, with the biggest change being that we were able to save 70% of our time on repetitive tasks.

The key was to start with '80% automation' rather than 'full automation' - it would take a long time to automate all the complex exception handling, but automating the common cases was enough to make a difference.

One of the most effective things we did was automate our approval process with Power Automate, which was 10x faster because it was a one-click process that was previously done by email.

Another game-changer was automating data collection. Instead of manually extracting data from multiple systems, we received it automatically and in an organized format every day, giving us more time to analyze and make decisions.

After a year, the entire team's efficiency increased by 40%, and most importantly, job satisfaction increased significantly because we were able to focus on creative work instead of repetitive tasks.

If you're struggling with repetitive tasks, don't overthink it and start with small automations.

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