I was spending 5 hours doing something that should have taken 5 minutes!

초코송이단 2025년 06월 09일

2676

In a team meeting last month, we made a shocking discovery: a report we used to write every week was actually something that could be automated and done in five minutes. It had been taking three people two hours, while other departments had automated it long ago and were focusing on more important things.

That's when I realized that a lot of the things that I thought we were working hard on were actually inefficiencies. It's one thing to be busy, but it's another to actually create value.

So we decided to fundamentally overhaul our entire team's work processes - not in the name of innovation, but in the name of being really honest and asking, 'What's wasting our time?

Prompt.

복사

## Act as a work transformation consultant

### Analyze the current situation

Team composition: [size of our team and key tasks].

Recognize the problem: Too much repetitive work

### Identify areas for innovation

**Step 1: Find the time thieves

- Log your work in 15-minute increments for a week

- Measure the percentage of value-added vs. administrative tasks

- Analyze duplication of work by team member

**Step 2: Identify automation opportunities

- Integrate [our key tools] to eliminate repetitive tasks

- How to streamline approval/review processes

- Build a data collection, processing, and reporting pipeline

**Step 3: Design new workflows

- Structure to allocate 80% of time to core tasks

- Ensure reliability, including backup systems in case of emergencies

Please provide an actionable, step-by-step roadmap with expected impact.

Based on this analysis, we made incremental process improvements over a three-month period, and the changes were dramatic. What was most surprising was not just the time saved, but the significant increase in job satisfaction across the team.

For example, automating the two-hour weekly data aggregation task freed up time to focus on more creative planning work, which in turn improved the quality of our projects. Most importantly, the whole team atmosphere changed because the stress of "losing time on meaningless tasks" was gone.

The biggest realization was that innovation isn't about introducing big new technologies, it's about taking a hard look at what we already do.

Why don't you ask your team, "Why are we doing this?"? You'll probably see more improvements than you think.

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